Company Overview
Our client is a two-sided outdoor hospitality business:
A traveler marketplace for booking campgrounds and RV parks
A platform for park operators to manage reservations, payments, and operations
Our client brings modern software to a fragmented industry made up largely of independent businesses. The product is used daily in operationally complex environments where reliability and responsiveness matterâespecially during peak travel seasons when customers move fast and deadlines are real.
Your Role
As a Request For Proposal Specialist, youâll run proposal submissions from intake through clean submission. This is not a âfill in the blanksâ roleâyouâll own timelines, coordinate cross-functional inputs, draft and edit responses, and ensure every deliverable ships on time and meets submission requirements.
Youâll partner closely with Sales, Operations, Product, and Leadership to gather information, shape clear and accurate answers, and continuously improve the process so our client gets faster and more consistent over time.
Youâll:
RFP intake, coordination, and submission management
Identify and intake new RFP opportunities (monitor portals, inbound channels, and customer requests)
Run end-to-end RFP / proposal submissions (intake â drafting â reviews â final delivery)
Own timelines, deadlines, formats, and submission requirements so nothing slips
Drive follow-ups with internal stakeholders to unblock answers and approvals
Maintain version control and deliver polished, compliant final submissions
Writing, editing, and response quality
Draft compelling, accurate responses aligned to customer requirements and evaluation criteria
Edit for clarity, structure, and persuasionâwithout overselling or adding risk
Ensure consistency across branding, product positioning, and voice
Content library + process improvement
Build and maintain reusable proposal content (standard answers, case studies, product overviews)
Capture learnings and improve the process (what repeats, what wins/loses, what slows the team down)
Research customer needs and competitive context when needed to strengthen responses
You Bring:
Experience owning RFP / proposal submissions end-to-end (or similar high-stakes documentation workflows)
Strong writing, editing, and structured-thinking skills (turn messy inputs into crisp answers)
Excellent organization, attention to detail, and version control habits
Comfort coordinating cross-functionally and driving follow-ups without becoming the bottleneck
Ability to ship reliably under deadline pressure
Strong English communication skills
Bonus Points:
Exposure to SaaS, operations, or B2B environments
Familiarity with CRM, knowledge base, or proposal management tooling
Hospitality / travel / marketplace context
Enjoy building repeatable systems and improving how work gets done
Whatâs Offered:
Fully remote contractor role
Open to candidates across LATAM
Work aligned with U.S. business hours (overlap required)
20 days PTO + U.S. holidays
Competitive USD compensation (based on experience)
High ownership and visibility within a small team
Opportunity to build and shape the support system from the ground up
Interview Process
1ď¸âŁ Intro conversation with recruiting team
2ď¸âŁ Hiring manager interview (role discussion + expectations)
3ď¸âŁ Practical writing / proposal assessment (clarity, structure, accuracy)
4ď¸âŁ Final conversation with team and leadership
